Registration and Confirmation
All bookings are binding. Conference participation and social programme bookings will be confirmed in writing or by e-mail by Intercongress GmbH. This document can also be used as invoice for presentation to the tax office. Deadline is the day of receipt of the application together with a simultaneous direct debit mandate for the amount due. A postal notification only occurs on explicit demand of the customer.
Prices, Payment
All prices are inclusive value added tax in euro. Bank charges for return debit notes are on the participants account. The client agrees on a settlement of the services via fax or e-mail by Intercongress GmbH.
Cancellations, Changes
All statements require the text form. Oral agreements are only binding when these are confirmed by Intercongress GmbH in writing or via e-mail and without delay. An administration fee of EUR 50 will be charged for changes to reservations or other invoiced items. In case of cancellation of congress participation until 29 April 2024, 50% of the fee paid will be refunded.
Alternative participants will also be accepted until 8 May 2024 for an administrative fee of 50 EUR.
Event Cancellations
The event or single components (e.g. social programme) can only be carried out if a certain minimum number of participants is reached. If this is not the case Intercongress GmbH reserves the right to cancel the event or single components at short notice . In such a case the already paid fee is going to be reimbursed completely.
Force Majeure, Disclaimer
In case the event cannot be organised or is subject to change due to reasons which are outside of the sphere of responsibility of Intercongress GmbH (e.g. natural catastrophe, strike, pandemic or force majeure), no claim for refund of the (proportionate) registration fees or for a compensation of any (financial) losses can be made.
Corporate Veil
Please be advised that the organiser is only liable for claims arising from physical injuries due to intent or negligence of the organiser, or for claims arising from property damages due to intent or gross negligence of the organiser. Any further claims are excluded. The organiser is not liable for the loss or theft of objects or motor vehicles brought along, except in cases of intent or grossly negligent causation. This shall not affect further claims against persons and/or companies charged with the excursions/events related to the congress.
Applicable Law, Place of Performance and Jurisdiction
The laws of the Federal Republic of Germany apply. To the extent allowed by law, Freiburg/Germany is the place of performance and jurisdiction for all claims.
Use of Photos, Image Rights
The participants are herewith informed that photos, videos and audio recording of the attendees are being created at the event. Selected material will be published and/or shared with the participants. The participants agree on the usage or release of these recordings with their signature.
Intercongress GmbH, Friedrichstraße 6, 65185 Wiesbaden/Germany
Court of registration: Amtsgericht Wiesbaden
Registration number: HRB 8375
VAT-ID: DE 258 269 762
General Manager: Diana Kraus
fon +49 611 97716-0
welcome@intercongress.de
www.intercongress.de
Information regarding data protection
Intercongress GmbH is a Professional Congress Organizer. The protection of your privacy as a user of our offers has maximum priority, in particular as to deal with your personal data.
a) Responsible unit
Intercongress GmbH, Ingeborg-Krummer-Schroth-Str. 30, 79106 Freiburg
Court of registration: Amtsgericht Wiesbaden
Registration number: HRB 8375
VAT-ID DE 258 269 762
Managing Director authorised to represent the company: Diana Kraus
fon +49 761 69699-0
welcome@intercongress.de
www.intercongress.de
b) Contact details of the data protection officer
Intercongress GmbH, Ingeborg-Krummer-Schroth-Str. 30, 79106 Freiburg
fon +49 761 69699-14
anne.roetsch@intercongress.de
c) Purpose of processing and legal basis
Intercongress GmbH uses the data obtained during the registration
- to arrange the conference you registered for, if applicable including external service providers (Art. 6 (1) lit b DSGVO, Art. 6 (1) lit c. DSGVO)
- to inform you via e-mail or by airmail about other conferences organised by Intercongress, which could be of interest for you (§7 UWG). At anytime you can oppugn the promotional use of your data with effect on the future. Please refer to: Intercongress GmbH, Ingeborg-Krummer-Schroth-Str. 30, 79106 Freiburg, fon +49 (0)761 69699-0, welcome@intercongress.de
d) Recipients
Intercongress GmbH will not regularely sell or rent your personal data to third parties. Intercongress GmbH passes your personal data to third parties only, if
- this is legal without your agreement (cf. § 85 BDSG (neu)),
- the transmission is necessary to arrange the conference you registered,
- service providers, which are involved in congress preparation need the data to render their services.
All third parties are processors we employ (Art. 28 DS-GVO). These are companies in categories IT services, logistics, print services and telecommunications.
e) Duration of storage
The data will be stored during the period of the contractual relationship between you and Intercongress GmbH. If the contractual relationship expires or you exercise your under Lit. f) stated rights your data will be handled according to the exercise of this right, if necessary deleted, so far as legal provisions stipulate a longer retention period .
f) Rights of the data subject
The data subject have the right of access, to rectification, to erasure, to restriction of processing, to object and to data portability. Furthermore the data subject have the right to lodge a complaint.
Intercongress GmbH
Ingeborg-Krummer-Schroth-Str. 30
79106 Freiburg
fon +49 761 69699-0
welcome@intercongress.de
www.intercongress.de
Managing Director authorised to represent the company: Diana Kraus
Court of registration: Amtsgericht Wiesbaden
Registration number: HRB 8375
VAT-ID: DE 258 269 762
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